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Technology Alert: E-Verify

Best Practices for Using Bullhorn Talent Platform During a Federal Government Shutdown

As you may be aware, a potential shutdown of the United States federal government may impact certain services. Below are recommended best practices for continuing to use Bullhorn Talent Platform.

  • Continue Completing Form I-9s: Employees and employers are still required to complete Form I-9s even if the federal government is shut down. Normal I-9Closed completion procedures should continue without interruption.

  • Do Not Disable Automatic E-Verify: E-Verify Web Services may be temporarily unavailable during a government shutdown. If unavailable, E-Verify case creation will fail. It is important to resume the use of E-Verify as soon as services are restored to ensure compliance.

  • Managing Tentative Nonconfirmations (TNCs)

    • If the E-Verify system is down, TNC referrals will not process, and Further Action Notices (FANs) will not download.

    • Employees who need to act on TNCs (complete a FAN or visit a DHS/SSA location) will be granted additional time to resolve the matter after E-Verify operations resume.

  • Do Not Take Adverse Action Against Employees: Employers are prohibited from taking any adverse action against employees with TNCs that cannot be processed while the E-Verify system is unavailable..

Steps to Submit/Process E-Verify Cases After a Government Shutdown

Once federal operations resume, the following steps should be taken to ensure all E-Verify cases are properly submitted and processed.

For Bullhorn ATS-Integrated Customers with Talent Platform:

  1. Navigate to the candidate’s profile in your ATS.

  2. Click on the Talent Platform custom tab.

  3. Select the E-Verify section within the candidate profile.

  4. If the I-9 was created more than 3 days ago:

    • Select a Late Verification Reason to indicate the delay.

  5. Click Create New E-Verify Case.

This will initiate the creation of the E-Verify case in the system.

For Customers Not Integrated with Bullhorn ATS with Talent Platform:

  1. Log into Talent Platform.

  2. Use the search bar in the upper-left corner to locate the candidate.

  3. Select the candidate and navigate to the E-Verify section within their profile.

  4. If the I-9 was created more than 3 days ago:

    • Select a Late Verification Reason to indicate the delay.

  5. Click Create New E-Verify Case.

This will initiate the creation of the E-Verify case in the system.

Using the I-9 Dashboard to Identify Candidates Needing E-Verify

If you are leveraging Talent Platform, you can use the I-9 Dashboard 2.0 to quickly locate candidates who may need an E-Verify case created.

Steps:

  1. Log into Talent Platform

  2. On the left-hand side, click on I-9/ E-Verify to expand the section

  3. Click on I-9 Dashboard 2.0.

  4. On the right-hand side, click Advanced Search for additional filtering options

  5. Under Section 2 Completed Range, select the date range to display completed Section 2’s.

  6. Then click on Search on the right-hand side.

    • The dashboard will update to show relevant candidates

  7. Review the E-Verify Case # and Section 2 Completed columns to identify candidates who do not yet have an E-Verify case.

  8. To run an E-Verify case for a candidate:

    • Click on the candidate’s row to open the slide-out panel

Click Complete E-Verify Case and follow the steps outlined in the ATS-integrated or Non-ATS instructions above.